We promise that we will:
* Hold your data securely;
* Share only where you agree;
* Use your data to tailor the information we provide you and improve our services;
* Put you in control by allowing you to update, delete and access your data.
This policy covers how the Sheep’s Head & Bantry Tourism Cooperative (also using the name ‘Living the Sheep’s Head Way’, hereafter SHBTC or ‘we’) collects, uses, discloses, transfers and stores your data.
SHBTC is a local tourism organisation in West Cork which operates the livingthesheepsheadway.com website and related social media profiles. Our main aim is to contribute significantly to the advancement of tourism along the Sheep’s Head Way.
This privacy policy covers how we handle consumer data within our organisation and on this website.
What personal information will SHBTC hold about me?
This privacy policy tells you:
The information we collect (personal or not)
Why we collect it
How long we store it
Our legal basis for processing your personal data
Who if anyone we disclose your personal data to
Your rights and how you can see, update or delete your personal data
This policy covers:
Our digital services (e.g. website, apps), services like social media, our email or phone conversations with you and any face-to-face interactions.
Digital services: website analytics
We use website log files, cookies, digital analytics (Google) and heat mapping software, to gather information about how people use this site (livingthesheepsheadway.com). We do not collect or store your personal information (e.g. your name or address) in our website analytics. However, we can recognise that behaviours belong to a single person. The information collected helps us investigate whether each website meets its users’ needs as well as to evaluate how each website can be improved. We store information about what pages you visit, how long you are on the site, how you got here, and what you clicked on.
If we were ever to obtain your personal data via the routes in this policy, we may combine website analytics data with your personal data. For more information please see the section on Joining data and Profiling.
Website log files collect your IP address, when you visited the site and the pages you visited. IP address is a numeric code assigned to a device based on your geographical location. If for example you are in Berlin, your IP address will be the same as other users accessing the internet from Berlin.
Cookies are small text files which are delivered onto your computer by websites that you visit. Our use of cookies is integral to both the current visitor experience and how we shape and grow our web-based services in the future. You can read more about how we use cookies on our cookies page.
When enabled heat mapping software will record mouse clicks, mouse movements, scrolling activity. It logs that you entered text but not the information entered. This software uses Cookies.
Digital analytics
Digital analytics tools such as Google Analytics and DoubleClick may be used to record anonymous user’s interaction with SHBTC websites. This data may then be used to retarget users through advertising on other websites, therefore an individual’s behaviour on one of our websites may result in them being retargeted with advertising related to the pages they visited or actions they took on the site.
You may opt out of the DoubleClick cookie by visiting the Google advertising opt-out page or you may opt out of our use of Analytics by visiting the Google Analytics opt-out page.
Remarketing
Third party vendors, including Google, use cookies to serve ads based on a user’s prior visits to SHBTC website(s). We may also use Cookies to serve ads based on a user’s prior visits to our website, as well as to develop remarketing lists for customised campaigns (Remarketing Lists for Search Ads).
Users may opt out of Google’s use of cookies by visiting the Google advertising opt-out page. In addition, you may also opt out of third party vendor’s use of cookies by visiting the Network Advertising Initiative opt out page.
When you contact us
Contacts & complaints
When you contact us or make a complaint to us, you can do so via an online form, email, telephone, or letter. We will only use the personal information we collect to process your communication and to check on the level of service we provide. We do compile and publish statistics showing information like the number of complaints we receive, but not in a form which identifies anyone.
By giving us your personal data you consent to us processing it. We retain personal data obtained from complaints for five years and then confidentially destroy it.
Brochure requests
Occasionally you can request a brochure by post. In order to do this, we need your name and postal address and the brochure requested. Our legal basis for processing is contract and we will retain it for two months after the request. When you request a brochure we also collect a unique identifier which Google assigns to you. For more information, please read the section Joining and Profiling.
However, if you consent to future marketing we will continue to process your data on that basis. We store this in a secure database for five years after your last communication with us, unless you withdraw consent. If you withdraw consent it will be deleted within a month.
E-newsletter requests
To provide our e-newsletter, we request contact details including but not limited to your name and email address. We only collect this data when we have your consent and retain it on a secure database. We store this data for five years after your last communication with us, unless you withdraw consent. If you withdraw consent it will be deleted within a month.
When you sign up for enewsletters we also collect a unique identifier which Google assigns to you. For more information, please read the section ‘Joining and Profiling’.
When you enter a competition
When you enter a competition, we may collect your name, email address and postal address. You are also given the option to consent to future marketing from us and our partners. We process this data as part of our contract to you and we retain it for 2 months after the competition has closed.
However, if you consent to future marketing we will continue to process your data on that basis. We may use this data and other data we hold about you to tailor the communications we send and improve our service to you and others. We store this in a secure database for five years after your last communication with us, unless you withdraw consent. If you withdraw consent it will be deleted within a month.
If you consent to marketing from our named partners, we will share your data with them. When you enter a competition on our site, we also collect a unique identifier, which Google assigns to you. For more information, please read the section ‘Joining and Profiling’.
Customer feedback you offer unprompted
You do not need to include your name or contact details in order to provide us with general feedback or information about any technical problems on this site. You will however need to include an email address if you want us to reply to you. For some enquiries, contact details will be required.
We will only use any personal information provided to deal with your request and will not share it with other organisations. This data is stored for six months after we respond to your feedback, in case you ask for more detail or have other feedback you’d like to make.
We reserve, however the right to use non-personal information for business, research and marketing purposes. Uses include:
An internal report listing technical problems on the website and solutions
Marketing literature using quotes drawn from feedback about the site
Our legal basis for processing this data is legal obligation.
Customer feedback we solicit
We may ask you for feedback whilst on the website. You only need to include an email address if you want us to reply to you or you would like to be included in future research.
By giving us your personal data, you consent to us processing it. We will store it securely for a maximum of 14 months.
We may share this data with a research agency who conduct the research on our behalf and destroy the personal data when the research is complete.
Social media contact
When you use a social media platform, we will use information you provide to generate a response and then delete relevant messages so that your data is not stored longer than necessary.
When you phone us
We do not collect caller line identification information when you call us. We will only collect personal information that you consent to provide to us in order to deliver a service.
When you email us
When you contact us via email, we will retain your email and our response to it for as long as the business issue remains. After this, the information will be confidentially destroyed.
When you write to us
When you contact us via post, we will retain your letter/postal address/personal information and our response to it for as long as the business issue remains. After this, the information will be confidentially destroyed.
When we meet in person
If you meet us in person, we will collect personal information from you which will help us to deliver a service (e.g. book an event ticket). Once the business use has passed, we will destroy this data confidentially.
When you make a complaint
If you want to provide feedback or make a complaint, you can so anonymously, or provide personal data so we can respond to you. If you do provide personal data, we will request your full name and address. We will only use the personal information we collect to process the complaint and to check on the level of service we provide. We do compile and publish statistics showing information like the number of complaints we receive, but not in a form which identifies anyone.
By giving us your personal data you consent to us processing it. We retain personal data obtained from complaints for five years and then confidentially destroy it.
When you make a purchase, we retain financial information about the transaction. We have a legal requirement to retain this data for seven years. Then it is destroyed. When you attend an event we will only request you name and address in order to provide a service. Once the service has been provided, we will destroy this data confidentially. We may email you regarding a contract or service or in response to a request, you have made. Your data will be stored for the purpose and time required to fulfil this. We only send emails to you promoting the Sheep’s Head Way where we have your consent. However, if you subscribed to regular information via email before May 2018, you have not asked us to stop and you have engaged with the content recently we will continue to contact you. The legal basis for this is legitimate interest. We store this in a secure database for five years after your last communication with us, unless you withdraw consent. If you withdraw consent, we will delete your data within a month. Occasionally we send brochures by post. We only communicate to you via post where we have your prior consent. Our legal basis for processing this data is consent. If you subscribed to regular information via post before May 2018, you haven’t asked us to stop and we believe the information is in your interest we will continue to contact you. The legal basis for this is legitimate interest. We store this information for five years after consent has been withdrawn or we no longer believe it in your interest. We want to provide the best possible service to you. To achieve this we, where possible, join anonymous and personal data. When you provide personal data via a form on the website, we collect a unique ID assigned to you by Google. We use this to combine your personal information with information from Google. The information we collect from Google includes how you reached our website and your behaviour whilst on the site. This applies to visits where you submit a form, previous and future visits, if available. We may use this information to improve our service to you and to tailor the information we provide in future. We may also use it to understand the success of our marketing and make improvements to our services overall. Personal data is stored for as long as the purpose intended (see section: ‘When you provide personal data’). Profiling is defined as under the General Data Protection Regulations as the automated processing of personal data to evaluate certain things about an individual. Profiling can be part of an automated decision-making-process. Automated decision-making is making a decision solely by automated means without any human involvement. We may use these techniques to make the information in our emails, website or app more relevant to you. We therefore process this data in your legitimate interest. If you do not want us to use your data in this way, please email [email protected]. Likewise if you would like to see the data that we use for this purpose contact us. Under the General Data Protection Regulations, you have rights as an individual which you can exercise in relation to the information we hold about you. Read more about your individual rights on the Data Protection Commissioner’s website. The SHBTC tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making an ‘right of access’ request under the General Data Protection Regulations. If we do hold information about you we will: Give you a description of it; This privacy policy does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit. We keep our privacy notice under regular review. This privacy notice was last updated on 25 April 2018. You can access this policy at any time through the link at the bottom of our websites and from any e-newsletters you are subscribed to. The Sheep’s Head & Bantry Tourism Cooperative tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below. Email us [email protected] Phone: +353 (0)86 303 0991 Or write to us at: The Sheep’s Head & Bantry Tourism Cooperative uses cookies to enhance your experience on our website. By using our website you consent to our use of cookies. Please read our new privacy and cookies statement for more information.If we meet you at an outreach event
When we contact you
Email
Post
Joining Data and Profiling
Your rights
Access to personal information
Tell you why we are holding it;
Tell you who it could be disclosed to; and
Let you have a copy of the information in an intelligible form.Links to other websites
Any Future Changes to our Privacy Policy
Since this policy is under regular review, you may wish to check it each time you submit personal information. If you do not agree to these changes, please do not continue to use livingthesheepsheadway.com to submit personal information. If material changes are made to the Privacy Policy (e.g. affecting how we would like to use your personal information) we will provide a more prominent notice.How to Contact Us
Sheep’s Head & Bantry Tourism Cooperative, Bridge House, Kealkill, Bantry Co. CorkCookie Policy
